Hospital Management System
PHMIS(Portfol Hospital Management Information System) is a complete Hospital/Medical Centre automation solution covering all of the processes Hospital may have including Patients Admissions & Discharge, Operation Theater Management, Pharmacy Sales & Stock Management, Laboratory & Tests Management, Doctors/Staff Management, Patient Accounts Management, Comprehensive Reporting options allowing to generate categorized income reports such as admissions, operations/procedures, pharmacy sales, laboratory income reports, high level executive revenue reports on daily, monthly and yearly basis.
It includes different Modules such as Patients Admission module, Operation Theater Management Module, Pharmacy Module, Laboratory Module, Reports Module
- Patient Appointment
- Patient Registration
- Patient Billing
- Ward Management
- Lab Management
- Medical Record Department
- Reports
- Accounting Billing
Electra is having a comprehensive approach to handle the front desk pressure without much effort and very effectively manages the patient registration, appointment scheduling and all enquiries related to taking an appointment, availability of specialist doctors and info on the admitted patients. This module offers a very user friendly Medical Registration form, which covers virtually all aspects of a patient, which include all personal, physical and demographic details. It also enables the records for the Insured patients. Electra HMIS is also capable to handle overseas patient.
Features of Patient registration and enquiry module:- Captures detailed information of a patient
- Patient image capture and storage.
- Mandatory fields for crucial patient information.
- Alerts in place to prevent erroneous data entry.
- Checks duplicate and junk data entry.
- Automatically generates a unique MR no.
- Enquiry assistance for Current In-patient details.
- Advanced multi-criteria search for registered patients.
- Bar code generation and scanning facility.
- Provision for recording Insurance Details.
- Provision for recording overseas patient details.
Appointment & Queue Management scheduling module facilitates effective scheduling of appointments of patients with the doctors. This module allows doctors and nurses to view available time slots and allocate appointments accordingly. This module prevents the system from creating an appointment if the doctor is on leave or absent or busy in the OT. The appointments are given wrt the date, time, department, doctor and the type of visit of the patient.
Features of the Appointment and Queue Management module:- Set-up of Hospital Calendar capturing non-working days, day-care timings, etc.
- Scheduling multiple services
- Availability & Time-slot of Consulting Doctors as per day & time combinations
- Search for Consulting Doctors as per service
- Appointment Booking of Consulting Doctors on internet, walk-in, etc.
- Booking of multiple slots for patients
- Booking of multiple appointments per slot
- Appointment cancellation / re-scheduling
- Reminders via e-mail, SMS, etc.
- Precise appointment of a consultation subject to its availability
- Type of appointment is assigned to the patient for special attention if required
- Alerts in place for erroneous appointments.
- Provision for keeping record of a medico legal case.
- Provision for assigning the maximum visits to a consultant.
The Drug Information System or online Pharmacy Management Sytem, Electra HMIS offers this as a well integrated module helpful in managing drug distribution, stock management and in monitoring functions of an incorporated pharmacy outlet in a healthcare center. This module works by receiving the prescriptions from the consulting doctors that automatically reflects into dispensing unit to a respective patient which does not require any manual intervention.
The pharmaceutical inventory has also the provisions for FIFO and LIFO dispensing methods that can work as per the hospital requirements. The batch nos., drug interactions, mfg. dates, expiry dates and all the related details are properly displayed to avoid wrong medicine distribution. Stock levels can also be managed as per the policy and protocols of the hospitals. Other features are highlighted below.
Features of Pharmacy Management module- Provides an extensive list of drugs available.
- The ATC method of medicine classification is used for research purposes.
- The medicines can be manipulated as per various aspects.
- Deducting the drug stock depending on their specific batch nos., mfg. dates and exp. dates
- Accepts E-prescriptions from different departments and consulting doctors.
- Auto generates alerts when stock reached to its minimum level.
- Online request generation for stock order from the main store.
- Effective provisions for FIFO, LIFO, etc.
- Provide accurate reports of consumption details.
Provided module of Laboratory Information system (LIS) is widely utilizing by various pathology lab to disseminate and record the information regarding all the tests performed. With this system Laboratory department receives online request generated by doctors and also permits all the laboratory personnel to generate their requests. Further, the offered Laboratory module included with ACGIL's Electra hospital information system supports all the departments to perform various tests categorized under following disciplines: Biochemistry, Microbiology, Hematology, Cytology, Neurology, Serology and Radiology.
All the performed tests are then grouped under variegated sections & sample type (specimen). By generating request, the user can easily input the sample to generate the sample number and so get a sample number printed within seconds. Sample results can be entered as per generated sample type either to one test or multiple tests. In addition, if the test result requires any approval, its supervisor's duty to approve the result and made it available for concerned doctors.
Unique Features of Laboratory Information System:
- Search by giving unique Record ID/patient ID/Name between any two specified Dates.
- Information gathering for the date of Referred Doctor name, Visit, etc.
- Automatic generation of sample numbers for the subsequent samples.
- Sticker Printing with bar codes to ensure sample identification.
- Modified and Separate way of handling Culture & Sensitivity.
- Effective and enhanced Inventory Management.
- Print & generate test reports and bill receipt.
- Provide real time communication regarding the test result to the Clinicians.
- Normal & abnormal test values are differentiated on screen and also on printouts.
- Amount and doctor's referrals collected from the relevant patients.
- Records related to Incentives gets calculated doctor wise that also can be analyzed between any two given dates.
It comprises a wide range of computer programs which stores, manages and process data from numerous stages of medical tests and processes. Lab technicians or physicians of can take the assistance of LIS to supervise wide number of outpatient and inpatient testing, microbiology, immunology etc. Generally the system offers exceptional features in order to manage result entries, patient's check-in, patient demographic etc.
Using laboratory management solution, business organizations can offer excellent and outstanding services to the customers. LIS are mostly the significant part of well integrated informatics which includes number of disparatea applications.
It is a highly powerful software that also offers wide variety of workflow models to pathology lab software. There are several vendors offering comprehensive Laboratory Information system solutions with their value added services for handling all needs of hospitals and other specific modules. There are variations in available LIS depending upon the types of laboratory work. Its use is a critical IT spectrum for clinical department and mainly, it is aimed to offer overall care to the patients. Its use has satisfied lots of users and it has received good response too.
Operation Room or Theater module offers an optimum usage and tracks all surgeries that can take place in the hospital. Right from scheduling the operation, managing the surgery team, recording the surgery details to checklists associated with a surgery. It manages in advance and prepares for a surgery or operation by keeping the records of all items required during the operation. It also enables an electronic consent of the patient or the relatives. It also maintains the data on preoperative and postoperative conditions of the patient. Electra HMIS is equipped with CPT codes for all the procedures carried out in Operation Theatre or OT.
Features of the Operation Theater module
- Accurate scheduling of the operations with flexibility in managing bookings.
- Comprehensive checklists for monitoring the patients.
- Detailed preoperative assessment.
- Multilingual consent forms.
- Inventory and stock management of the OT.
- Sterilization schedules, checks and audits.
- Anesthesia details monitoring and recording.
- Provision for interface with the monitoring devices.
- Alerts on abnormal readings.
Electra HMIS has a wide range of modules seamlessly integrated to get rid of redundancies in the system. Our ward management module provides the windows to nursing staff by facilitating them to monitor all their wards on a same floor. In this module, special units like OT and ICU are effectively & practically managed that tracks all the services given to the patients connecting their defined wards. This ensures that the given facility for nurses guaranteed maintain and administer better patient care in the hospitals.
Also, our online Nursing and Ward Management System provides integration to the doctor's workbench to make sure the departmental functions of administrative and clinical systems of a hospital works properly or not.
Features of the application
- Ability to link in with the order communications.
- Provides capacity to access Patient Administration system for user defined data items.
- Ordering management of medication, real time test and to the concerned departments.
- Ability to include notification of patient's pending arrival, current status, etc.
- For surgery, the schedule of theater is notified together with any preparation needed.
- Capable of recording admissions, transfers and discharge at the wards to update bed census information.
- Confirm exact location of the patients and notify ancillary departments such as dietary.
- Ensures excellent communication with departments such as maintenance, housekeeping, security, etc.
- Comprehensive charts preparation to monitor the patient's current condition.
The Blood Bank Management is one of the tricky issue for any healthcare institution. Electra HMIS provides the mechanism to support all the crucial functionalities of a Blood Bank, which includes process of receiving requisitions for blood, issuing blood and stock management. Besides blood management, collection & blood transfusion activities, it also considers maintaining records of the entire blood bank process and the recipient & donor reactions.
Online Blood bank management software module in our HMIS is specifically designed to process, store, retrieve and analyze the information concerned with the inventory and administration within a blood bank. This module has been developed with the aim of maintaining information pertaining to blood donors & receivers and also provides facility of knowing that required blood group is available or not at approached hospital or diagnostic center.
Features of Blood Bank management software
- Generating reports on the basis of Area wise, Stocks-Blood Group wise and expiry date wise.
- Maintain donor Database-Blood Group wise and Area wise.
- Update and maintain Unique Donor Identifications.
- Effective Key Consumables Inventory Management.
- Track and maintain information of all the Donor Types-Voluntary, Exchange and Directed
- Improve the efficiency and effectiveness of Blood Bank to attain Better Control and Faster Response Time.
- Accurate & precise database/Record Management.
- Cross Blood Matching and Result Storage Facility.
- Digital Record archival, backup and restoring facility-Enhanced Housekeeping & Record Maintenance.
- Rejected Donor Database management for non-healthy Donor control and identification & control of Blood Transfusion related disease.
- Excellent searching facility for Expired and Destroyed Blood.
- Extensive Donor database with powerful Search Facility.
- Maintain database to identify patient record and Unique Donor Id for managing future list.
- Improve Blood Bank processes by offering constant and efficient software support.
- Blood bank list access to check availability for matching blood group
The Bed census management module maintains the record of bed occupancy status at all times. It facilitates the estimation of appropriate waiting times for patients and avoids unnecessary empty beds. It helps the Healthcare organization in reducing the bed turnover time which is very essential for optimization of the revenues. It also provides statistical information regarding the occupancy status of a bed over a period of time.
Features of the Bed Census Management Module
- Current bed allocation status overview
- Monitoring and reducing the bed turnover time.
- Recognizing the staff involved in the turnover process of a bed.
- Statistical analysis of utilization per ward, consultant and specialty.
- Scheduling the housekeeping and maintenance activities.
- Calculation of revenue generated from each type of bed.
The Bed census management module maintains the record of bed occupancy status at all times. It facilitates the estimation of appropriate waiting times for patients and avoids unnecessary empty beds. It helps the Healthcare organization in reducing the bed turnover time which is very essential for optimization of the revenues. It also provides statistical information regarding the occupancy status of a bed over a period of time.
Features of the Bed Census Management Module
- Current bed allocation status overview
- Monitoring and reducing the bed turnover time.
- Recognizing the staff involved in the turnover process of a bed.
- Statistical analysis of utilization per ward, consultant and specialty.
- Scheduling the housekeeping and maintenance activities.
- Calculation of revenue generated from each type of bed.
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